How to Save Time in the Lab – Workflow Hacks for MedTechs

Time-saving tips for medical technologists:

In a busy clinical laboratory, every second truly counts. The fast-paced nature of lab work can feel relentless from handling STAT samples and running routine tests to managing calibration and quality control logs. It’s no surprise that many professionals feel overwhelmed by the sheer volume of tasks competing for their attention. However, by identifying time-wasting habits and making a few strategic workflow adjustments, you can regain control of your day. Instead of simply working harder, the key is to work smarter with purpose.

To begin with, setting up a daily lab checklist can streamline repetitive duties and ensure nothing slips through the cracks. This not only boosts accuracy but also helps prioritize urgent tasks without sacrificing the essentials. Additionally, organizing reagents, equipment, and documentation zones reduces time spent searching and allows for more efficient multitasking. With the right habits in place, you’ll not only stay on top of your workload—you’ll also elevate the overall performance of your laboratory. In short, a well-structured workflow fosters a safer, more productive, and less stressful environment for you and your team.

Here are time-saving tips every medical technologist should know to keep up with the pace without compromising accuracy.

1. Set Up Your Bench Before the Rush Starts

Before your shift gets busy:

Restock tips, tubes, and reagents
Calibrate instruments
Pre-label frequently used supplies
Check LIS and QC logs ahead of time

A few minutes of preparation can save you hours later in the day.

2. Batch Tasks When Possible

Instead of doing one task at a time:

Run similar samples in batches
Process multiple slides or specimens together
Print and sign out reports in groups

Batching reduces task-switching fatigue and helps you stay focused.

3. Use Shortcuts on Your Lab Information System (LIS)

Learn and use:

Hotkeys for quick navigation
Auto-verification rules (if allowed)
Custom result templates for repetitive entries

These features can reduce manual input time and minimize errors.

4. Communicate Smartly with Your Team

Avoid long waits by:

Using short, clear phrases when handing off work
Updating others on instrument issues quickly
Using sticky notes or boards for important reminders

Good communication keeps the lab flowing smoothly, especially during shift changes.

5. Stay Focused by Minimizing Distractions

Avoid:

Constant phone checking
Unnecessary chatter during peak hours
Skipping breaks (they help you stay sharp)

A focused technologist gets more done in less time—with fewer mistakes.

Remember :

Time is one of the most valuable resources in the lab. By optimizing your workflow, preparing ahead, and minimizing distractions, you can work faster and safer.

Efficiency isn’t about rushing—it’s about planning, focus, and teamwork.